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Retaining your financial aid

Award terms and conditions

2017-18 Financial aid award guide 2017-18 Award letter information
2016-17 Financial aid award guide 2016-17 award letter information

Maintaining financial aid eligibility is an ongoing process. Not only must you reapply for financial aid every year, but the Financial Aid Office must continually monitor your eligibility. Please review the policies below.

Satisfactory Academic Progress Consequences of withdrawing

Enrollment requirements

You must be admitted and enrolled in a degree or eligible program to remain eligible for financial aid funds.

Enrollment confirmation requirements

Financial aid recipients are expected to attend all courses throughout the semester. Your instructor is required to confirm your participation in class. If your participation in class is not confirmed by your instructor this may affect the amount of financial aid your will receive.

Aid applied before the semester begins:

Financial aid for eligible students is applied to student account balances the week prior to the start of classes.

If your participation is not confirmed by the end of the second week of the semester, you may be dropped from the course. If your participation in a class not confirmed, this may affect your aid eligibility and the amount of your federal financial aid may be reduced or cancelled. 

  • Revisions to federal financial aid awards will not occur until after the second week of the semester.
  • You will receive an email if your awards have been adjusted.
  • If funds have been removed, you may have a balance owed to the University.

Aid applied after the semester begins:

Federal financial aid for eligible students is not disbursed after the beginning of the semester unless your instructor confirms your course participation.

If participation is confirmed is all classes your aid will be applied to your student account.

If course participation is not confirmed in all classes by the end of the second week of the semester, you may be dropped from the course. If your participation in a class not confirmed, this may affect your aid eligibility and the amount of your federal financial aid may be reduced or cancelled.. 

  • Revisions to federal financial aid awards will not occur until after the second week of the semester.
  • You will receive an email if your awards have been adjusted.
  • Financial aid for eligible students will be applied to student account balances after award adjustments have been made.

You may view your award status in Academica.

You may also view your course confirmation status in Academica.

  • Click on Student Resources.
  • Under Student Records, click on Course Participation Status to see the status of each registered course.

More information about confirmation of participation is available on the Registrar's website.

Financial aid enrollment policy and the census date 

The census date policy only applies to students who attend class. If your participation in class is not verified by your instructor, your aid may be reduced or cancelled.

The classes you are enrolled in and attended as of the census date will determine the amount of grant funding you will receive.

Semester Census date
Fall 2016 Wednesday, September 14, 2016
Winter 2017 Monday, January 23, 2017
Spring/summer, spring, summer 2017 Wednesday, July 5, 2017
Fall 2017 Wednesday, September 13, 2017
Winter 2018 Monday, January 22, 2018

The Office of Student Financial Aid policy is to freeze enrollment hours after the census date each semester. At the time we freeze enrollment hours, your financial aid credit hours will not be adjusted unless you completely withdraw. Complete withdrawal may result in cancelation of all or a portion of your awards.

If you increase your enrollment level after the census date:

Your grants will not be increased

If you decrease your enrollment level after the census date:

Your grants will not be increased

If you drop all courses:

We are required to reduce your federal aid based on the percentage of the semester that you have completed

Repeat coursework

Federal financial aid will pay for only one repeat if you have previously earned credit in a course with a passing grade.

  • You are only eligible to receive financial aid the first time the course is repeated.

Example: If you are registered for 12 credits, and one of your three-credit courses is a third attempt (after receiving a passing grade in an earlier attempt) your financial aid will be based on nine credits and you will not be able to receive aid based on full-time enrollment.

  • A second repeat is counted even if you received an incomplete grade.

Undergraduate enrollment at census and award eligibility

  • You must enroll full time to be eligible for the maximum award amounts. If you enroll less than full time, the amount of aid disbursed may be prorated.
  • You must enroll at least half time to receive most types of financial aid.
Award
Full time
(12 + credits)
3/4 time
(9-11 credits)
Half time
(6-8 credits)
Less than half time
(1-5 credits)

Federal Pell Grant

100%

75%

50%

0 or 25% - Depending on your EFC
Board of Governors Academic Grant 100% 0 0 0
WSU Promise Grant 100% 0 0 0
Federal Supplemental Educational Opportunity Grant (SEOG) 100% 50% 50% 0

Requirements for federal direct loans

Before we can apply a federal student loan to your account, we must confirm your eligibility. You must be registered at least half time at the time we disburse your federal direct loan funds. When reviewing your enrollment for loan purposes, we are required to review real-time enrollment.

Note: If your participation in class is not verified by any of your instructors, you are not eligible for federal student loans.  

Fall or winter semester      
Enrollment status Undergraduate Graduate Pharm.D. & J.D.
Full time 12+ credits 8+ credits 10+ credits
¾ Time 9-11 credits 6-7 credits 7.5-9.99 credits
Half time 6-8 credits 4-5 credits 5-7.49 credits
Less than half time 1-5 credits 1-3 credits 1-4.99 credits

Spring and summer semesters

       
Enrollment status Undergraduate Graduate Pharm.D. J.D.
Full time 12+ credits 2+ credits 2+ credits 5+ credits
¾ Time 9-11 credits 1.5-1.99 credits 1.5-1.99 credits 4-4.99 credits
Half time 6-8 credits 1-1.49 credits 1-1.49 credits 3-3.99 credits
Less than half time 1-5 credits .01 to .99 credits .01 to .99 credits .1-2.99 credits

Note: ​School of Medicine enrollment requirements vary by program.