Information about Wayne Internet Scheduling System
The class schedules for the upcoming terms are currently available for scheduling coordinators in WISE. Please bookmark this page and review it often, as changes may occur.
Scheduling polices and procedures are an important part of planning the schedule of classes. We recommend you review these to ensure you have the most up-to-date information. Some of these were last updated in March 2021.
The Class Scheduling Matrix is strictly enforced and regularly monitored. Please refer to the documents below when creating your class schedules:
Most changes made in WISE populate directly to Banner, with the exception of courses at our extension centers. This eliminates the need for spreadsheet exchange and double proofing. You can make multiple changes and see them in real-time. Because of these innovations, there are also updates to the scheduling deadlines.
| Important Dates | Winter 2024 | Sp/Su 2024 | Fall 2024 | Winter 2025 |
|---|---|---|---|---|
| Schedule available to Scheduling Coordinators in WISE | July 14, 2023 | Oct. | Oct. | July |
| Final changes due in WISE with room preferences | Sep. 29, 2023 | Jan. | Feb. | Sep. |
| Room Optimization completed | Oct. 6, 2023 | Jan. | Feb. | Oct. |
| Schedule of classes goes live for students | Oct. 9, 2023 | Jan. | Feb. | Oct. |
| Registration begins | Oct. 30, 2023 | Feb. | Mar. | Oct. |
| Instructor changes finalized in WISE | Jan. 22, 2024 | July | Sep. | Jan. |
| Final Exam Schedule Published (TR, SYNC, HYB sections) | July 14, 2023 | Jan. | Mar. | July |
Once registration begins, the only available changes that can be made through WISE are changes to Instructors, Permission Required and Team Taught Fields. You will continue to be able to make updates to the Instructor field until the Census date for that term (listed above).
Requests to change Limits can be entered in the Comments field in WISE. Limit change requests are compared to prior years to ensure we are making the best use of the limited space we have available.
Final Exam Schedules are published after the WISE deadline (once the class schedule is finalized).
Instructions for getting to WISE
To get to WISE, log in to Academica. Click on "Employee Services", Click on "Administrative Systems" and then on "Wayne Internet Scheduling System (WISE)."
Many enhancements have been put in place because of input from users like you. For example, when you click on a section, the information opens in a new window (or tab, if using Firefox). When you submit your changes for that section, you are asked to close that window which returns you to the original section list, instead of having to query again. You can also refresh to display the changes that you have made.
If you have not been trained on WISE, or if you want a refresher, please email scheduling@wayne.edu to request a training session.
Tips for using WISE
If you need a copy of your sections to distribute to your colleagues, we have added a "Generate XLS" button at the bottom of WISE to export the listing of classes you have selected. (This is currently not working when using Chrome).
You can also run your own "roll" in Cognos. The name of the report is STSC016 - Class Schedule Roll, and can be found in this directory: Public Folders > Student > Departmental Shareable - OR Scheduling. However, changes must be submitted using the WISE system. The downside to pulling a list through Cognos is that you will be pulling data from yesterday. It is important to know that any changes you made that day will not be immediately displayed in a Cognos report.
We love feedback!! If there is something that you think we should add or something you think could be improved please email your feedback to Melissa Jimenez at mjim@wayne.edu. A lot of our changes up to this point have originated with suggestions from our users.