Frequently requested information

What kind of information can I receive at the Student Service Center?

The Student Service Center is a one-stop shop created to answer questions for students, parents and anyone interested in Wayne State University.  We offer assistance with:

• Undergraduate Admissions
• Records and Registration
• Office of Student Financial Aid
• Students Accounts Receivable
• SMART Check

Visit us in the Welcome Center, send us an email to studentservice@wayne.edu, or call us at (313) 577-2100 to ask a question.

         

Important Dates

Summary of important dates

The official calendars for each office can be found below. This summary is a way to help you see important dates all in one place.

Official Academic Calendar 

Late Fees

eBill Schedule

Financial Aid Payment Dates

Book Voucher dates

July

7/1 - 7/31/17 register for Freshman Orientation or Transfer Student Orientation

7/1/17 eBill date, 7/15/17 Payment due date - All students registered for spring/ summer semester.

7/17/17 - Spring/Summer 2017 Late fees assessed for non-payment

August

8/1/17 - eBill date, 8/15/17 Payment due date- All students registered for spring/ summer semester.

8/16/17 - Spring/Summer 2017 Late fees assessed for non-payment

8/20/17 – Fall 2017 priority registration ends

8/21 – 8/29/17 – Fall 2017 open registration (Additional $35 fee for Initial Registration)

8/28 - 8/29/17 - New Undergraduate Student Orientation Part Two

8/30 - 9/6/17 – Fall 2017 late registration you need instructor permission and you can register on Academica. (Additional $70 fee for Initial registration. only)

9/7 – 9/13/17 - Late registration you need instructor permission and Registration must add you to the class. (Additional $70 fee for Initial registration. only)

8/30/17 – Fall classes begin

September

9/4/17 - University Closed for Holiday

9/13/17 - Last Day for Tuition Cancelation - Full Term Courses/Census Date/Enrollment Confirmation Deadline.

9/14 – 9/27/17 - Classes Dropped will not appear on your Academic Record, though you will have to pay the tuition and fees for the course(s).

9/1/17 - eBill date, 9/15/17 Payment due date - All students Registered by 8/31/2017.

9/18/17 - Fall 2017 Late fees assessed for non-payment

9/28 – 11/12/17 – Fall 2017 course withdrawal period. You will need to withdrawal from course(s) on Academica, complete a SMART Check and have instructor permission to withdraw from a course(s).

9/29/17 – Applications for Graduation are due for fall 2017. You can complete the process on Academica.

October

10/1/17 - eBill date, 10/15/17 Payment due date - All Students Registered for fall semester.

10/9/17 – Winter 2018 schedule of classes will be online at classschedule.wayne.edu

10/16/17 - Fall 2017 Late fees assessed for non-payment

November

11/1/17 - eBill date, 11/15/17 Payment due date - All Students Registered for fall semester.

11/12/17 - Last day to withdrawal from full semester classes and complete a SMART Check

11/16/17 - Fall 2017 Late fees assessed for non-payment

11/22/17 - Holiday no classes

11/23 – 11/25/17 - University Closed for Holiday

December

12/1/17 - eBill date, 12/15/17 Payment due date - All Students Registered for fall semester.

12/11/17 – Fall 2017 classes end

12/12/17 – Fall 2017 Commencement

12/12/17 – Fall 2017 Study Day

12/13 – 12/19/17 – Fall 2017 Final Exams

12/18/17 - Fall 2017 Late fees assessed for non-payment

12/25 – 1/1/2018 - University Closed for Holiday

12/31/17 – Winter 2018 priority registration ends

January 2018

1/1-1/7/18 – Winter 2018 open registration (Additional $35 fee for Initial Registration)

1/2/18 - University Re-Opens After Semester Break

1/8/18 – Winter 2018 classes begin

1/8-1/14/18 - Late registration you need instructor permission and you can register on Academica (Additional $70 fee for Initial registration. only)

1/15/18 - University Closed for Holiday

1/15 - 1/22/18 – Winter 2018 late registration you need instructor permission and Registration must add you to the class. (Additional $70 fee for Initial registration. only)

1/22/18 - Last Day for Tuition Cancelation - Full Term Courses/Census Date/Enrollment Confirmation Deadline

1/23 – 2/26/18 - Classes Dropped will not appear on your Academic Record, though you will have to pay the tuition and fees for the course(s).

February 2018

2/5 – 3/25/18 – Winter 2018 course withdrawal period. You will need to withdrawal from course(s) on Academica, complete a SMART Check and have instructor permission to withdraw from a course(s).

2/9/18 - Applications for Graduation are due for winter 2018. You can complete the process on Academica.

March 2018

3/12 – 3/17/18- Holiday no classes

3/25/18 – Last day to withdrawal from full semester classes and complete a SMART Check

April 2018

4/23/18 – Winter 2018 classes end

4/24/18 – Winter 2018 study day

4/25 – 5/1/18 – Winter 2018 Final Exams

This month's most popular answers at the Student Service Center:

This month's most popular questions at the Student Service Center:

Financial Aid

• Fall 2017-2018 award information should be posted for continuing Undergraduate and Graduate students who have filed a FAFSA. If you have not been awarded please contact us at studentservice@wayne.edu. Include your name and access ID on the email, and we can check your account and send you an answer about your 2017-2018 financial aid package.
• If you are looking for the Satisfactory Academic Progress (SAP) appeal form for the upcoming 2017/2018 school year, the form is not yet posted. The goal is to have this form posted online over the next few weeks at https://wayne.edu/financial-aid/forms/appeal/.
• 1718 student requirements, once you have your documents sent in it is taking a few days to see them update into Academica.

Records and Registration

• The deadline for Degree applications for the upcoming Fall is September 29th.
• We are currently in the withdrawal period for spring and for spring/summer courses. Make sure you complete your SMART Check if you are withdrawing from a course. SMART Checks can be done online or in person with a specialist at the Welcome Center. Spring/Summer lobby hours for the Student Service Center are 8:30 a.m. – 5:00 p.m. Monday – Friday.
• Last day to withdraw from spring courses is June 11 and for spring/summer courses it is July 16th.
• The last day to drop summer classes for 100% tuition cancellation is July 5th.

1. When are refunds issued? 
   • Wayne State University begins the refund process on Mondays.  Refunds can be released in two ways:
     1. Direct deposit into an existing U.S. checking or savings account
     2. Paper check mailed to the address on file with WSU
   • Accounts may be viewed in Academica to determine if a refund has been issued.
   • Students may enroll in direct deposit by logging into Academica. Select Financial Records, Direct Deposit Student Refunds and follow the instructions. 
   • Paper checks are mailed to the most current mailing address in Academica, beginning on the first day of the semester. Students must keep their address current, as checks are mailed to the most current mailing address in Academica and made payable to the student.  A refund will only be generated if an active address is on file. 

Please Note: Refund checks are not available for pickup.

Refund option	Timing after the refund has been posted
Paper check	9-13 business days
ACH/direct deposit	3 business days

 

Summer financial aid payments - We will begin applying aid to student account balances for students attending the following semesters:

• Summer 2017 semester - June 22

Financial aid will not disburse after the first day of the semester until your class participation is confirmed by your instructor.  If your participation is not confirmed in all classes your aid may be reduced or cancelled. 

If you enroll in a later starting course, funds will not disburse until at least 10 days prior to the start of class. If you enroll only in a shortened module course, your cost of attendance and awards may be adjusted.

Your participation in class must be confirmed by your instructor. If you fail to attend class your financial aid will be reduced or canceled. This could cause a balance owed to the University.

3. When are late payment fees assigned?
   • Refunds - The billing due dates are as follows: Fall - August 15th, Winter December 15th, Spring/summer April 15th.
   • Late payment fees are assigned per the schedule on our website :http://wayne.edu/bursar/late-payment-fees.  
4. Wondering why you have a hold?  

   • Holds come from a variety of offices at Wayne State University. Save time and look up the contact information for your particular hold. A hold can only be lifted by the Office or Department who placed the hold on your account. You can check the type of hold on your account using Academica.

     • Click Student Resources> Student Records> Holds
   • Check to make sure you have accepted your financial aid.
     • You can see your accepted financial aid on Academica.
     • Click Student Resources> Financial Aid> Accept my Financial Aid Awards
     • Select “Award by Aid Year” and choose the “2016-17 Award Year”
     • Review the awards offered to accept all or a portion or decline the awards. Select “Submit Decision” when finished.
     • Review any new Financial Aid Eligibility Requirements tied to the acceptance of awards.
     • Check to make sure you do  not have unsatisfied student requirements
     • In order to avoid a late payment fee, financial aid recipients must pay any difference between their awards and their tuition assessment by the end of the first week of classes. Students who do not make the required payment will have a hold placed on their records.
   • To check your current account balance click on the Student Resources link in WSU Academica
   • Click Student Resources> Financial Records> Bill/Account Summary
   • Payment options
   • Billing due dates

What can you do to prepare for the next semester?

What can you do to prepare for the next semester? Follow this simple checklist:

Complete any outstanding Financial Aid requirements.

• Accept any awards in Academica. Choose Student Resources> Financial Aid> Accept my Financial Aid Awards
• If you choose to email forms to us at studentservice@wayne.edu, please use the subject line "Documents Attached" and send the attachements in .PDFformat so we may transfer the form to the correct office in a prompt manner.
• For more information, click here.

Pay off any outstanding tuition balances.

• Check your balance in Academica. Choose Student Resources> Financial Records> Bill/Account Summary
• View payment options here.

Resolve any holds you may have on your account.

• Check for holds in Academica by clicking on the Student Resources> Student Records> Holds
• If you have a hold, click here for more information.

Decide which classes you want to take.

• Run a Degree Audit in Degree Works.
• Meet with your advisor. Make an appointment on  advisingworks at advisingworks.wayne.edu. 

Visit the class schedule site.

• Check out course-specific dates by clicking on the "Course Ref. No." link next to each course.
• Start building your schedule so that you are prepared when registration begins.

Register for classes now!

• For assistance, click here.

E-mailing forms and documents to Wayne State

Many students and parents like the ease of scanning and emailing documents, but there are a few things you should know to make the process fast and efficient. We accept documents for Undergraduate Admissions, Financial Aid, Records and Registration and Student Accounts Receivable.

1. If you choose to scan and email a document to documents@wayne.edu please use the subject line, "Document Attached" then add the office the document should go to so we can quickly get the document(s) transferred to the correct office.
2. Put your student number on the top left hand corner of your documents (if you have a student id)
3. We cannot accept documents signed with a computer stylus and typed signatures. If a document requires a signature, you must ink sign the document and scan it before you email it to us.
4. We do not accept links to outside “Drop Boxes”, "Sky Drives" or “One Drive” files.
5. We cannot accept scanned Master Promissory notes for loans. Wayne State must receive the ink signed originals.
6. Official transcripts are those issued directly by your previous institution to Wayne State. They can be accepted by email ONLY if they are sent through an electronic service directly from the school to Wayne State. Wayne State cannot accept transcripts sent from students by mail or email. Mailed copies of transcripts, which must come directly from the school, should be sent to:
   Office of Undergraduate Admissions
   Wayne State University
   P.O. Box 02759
   Detroit, MI 48202-0759
7. If you have a nine-digit student ID, write it in the upper left hand corner of the document.
8. The Office of Student Financial Aid is not able to accept e-mailed files in the .jpeg, or .jpg file format. These types of files do not transfer legibly into their system. Please scan your document(s) to a .pdf file format and e-mail the documents to documents@wayne.edu.

    

Prospective Students

There's no place on earth like Detroit. And there's no campus on earth like Wayne State. We're located in Midtown, in one of the country's fastest growing neighborhoods. On campus you will find 200 acres of green space, walking paths and buildings surrounded by renowned cultural institutions and industry-leading employers. Wayne State students and faculty participate in the reinvention of a great American city as they live, learn, work and play in the heart of Detroit. 

Learn more about our campus and Midtown here.

The Admission application is located at apply.wayne.edu

Campus Tours

Come on over — we’d love to show you around! We offer walking tours to students and their families, as well as groups of six or more people.  A current WSU student will lead your tour and give you an insider’s look at campus and academic life. Your Warrior Guide will answer any questions you have about Wayne State, and Admission's staff will talk about what it takes to be admitted to the university.

Campus Walking Tours

Your visit will start with a short information session which will go over the admissions process and our academic programs. Then a current student will lead you on a guided walking tour to visit places such as the Student Center Building, Recreation and Fitness Center, Undergraduate Library, residence halls, and classrooms. Tours depart from the Welcome Center and last about 90 minutes. Guest parking is available in Structure 6 and costs nor more than $10 per day — both cash and credit/debit cards are accepted.

 

You have applied for Undergraduate Admission, what is next?

Great job, you have taken the first step to becoming a Warrior!  Now that you have applied for Undergraduate Admission, you should receive an email with your user name and password. Check your Clutter, Promotions tab or spam folders as sometimes our email lands in these folders.

1. If you have not done so already, make sure to pay your $25 application fee online.
   • Go to appstatus.wayne.edu and log into your application
   • Use your Wayne State Login (AccessID or temporary WebID) and your password to access the system. 
   • In step 2 under “More Info” you will see a link to make your payment.
2. If you are coming to Wayne State as a new student from High School, or you have less than 24 transferable college credits, please send us your SAT score using the WSU school code 1898. If you took the ACT you can send us your score using school code 2064.
3. Ask your previous school(s) to send us your Official Transcript.  You can use Parchment/Docufide or have them mailed to us at:
   • Office of Undergraduate Admissions
     Wayne State University
     P.O. Box 02759
     Detroit, MI 48202
   • Once we receive your transcripts, it takes about 2 weeks to add them to your application status page.
4. If you plan to major in music or dance, be sure to schedule an audition with the department.

FAQ's

1. How do I know if I have submitted my application?
   • You will receive an email from the Undergraduate Admissions Office to let you know your application has been submitted.  It will contain your Wayne State Login (AccessID or temporary WebID) and your password to access the system. If you use Gmail or Yahoo, the email may be in your promotions tab.
2. How do I log back into my application to complete additional requests and upload documents?
   • Go to appstatus.wayne.edu and log into your application
   • Use your Wayne State Login (AccessID or WebID) and your password to look over your information and check for items which are not complete.
   • In step 2 under “More Info” you will see a links to upload your documents and/or complete the additional requests.
3. How do I change the major on my Undergraduate Admissions application? I selected the wrong major.

   • Email your full name, your Web ID and the correct major to studentservice@wayne.edu.

    

Wayne State Transcripts and/or Enrollment Verification

How do I order my Transcript?   Ordering an official transcript has become easier than ever! The process is now online.

Current students:

If you know your Access ID and password, proceed to the Transcript Request page. To reset your password, go here.

 

Former Students and Alumni:

If you do not know your Access ID and/or password, you may log into the Alternate Transcript Request Log In with the following:

1. First Name
2. Last Name
3. Birthdate (MM/DD/YYYY - must include forward slashes)
4. Last four digits of Social Security Number (SSN)

International students without a Social Security Number (SSN) will need to use their AccessID and password. Please contact the C&IT Help Desk at (313) 577-HELP (4357) for assistance. The C&IT Help Desk is available Monday - Friday, 7:30 a.m. to 8 p.m.

 

How can I get an Enrollment Verification?

Did you know you can print your Enrollment Verification Certificate from your Academica account? It’s as easy as 1-2-3!

1. Log in to your Academica account at a.wayne.edu
2. Click on Student Resources > Registration > Enrollment Verification
3. Select the enrollment you would like verified and click on "Obtain an enrollment certificate"

The National Student Clearinghouse works in cooperation with Wayne State University to provide Enrollment Verification Certificates free of charge to our students. You can trust it. It’s the nation’s trusted source for education verification. By using this service, you can save yourself a visit to our office!

Admitted Students - Next Steps in your Journey

Congratulations on your admission to Wayne State University! We are excited to see you on campus in the upcoming semester. Now that you have your admission letter, its time to start getting ready to come to school.

1. Your first stop is paying the Enrollment Deposit. New Freshman and Transfer Students, you can pay your deposit online. If you are a Graduate Student, you will not need to pay this deposit.

• Log in to your application status page at appstatus.wayne.edu and click on, Pay "Enrollment Deposit".
• Select your method of payment
• Continue Checkout

2. Once you have paid your deposit, it's time to sign up for an Orientation session. New Student Orientation is a required program designed for all incoming students as a way to make new friends, learn the ropes and get settled in to campus life. Transfer students are should meet with an academic advisor before their orientation session. We will have advisors at orientation to help create your plan of work and discuss transfer credit. You can also register for your first semester of classes at Wayne State.

3. If you are thinking about using Financial Aid, you should file a Free Application for Federal Student Aid (FAFSA). Our school code for the FAFSA is 002329.

4. Once the FAFSA is sent to Wayne State, you will want to decide which awards to accept. It takes around 2 weeks to receive your FAFSA and add your financial aid awards to Academica.
   • Log into Academica
   • Click on Student Resources > Financial Aid > Accept my Financial Aid Awards

5. Most students will have financial aid requirements whether it is an online loan counseling or paperwork to turn into the Office of Student Financial Aid. You can see your requirements on Academica.
   • Log into Academica
   • Click on Student Resources > Financial Aid > My Financial Aid Requirements

6. Sometimes you may want another person to call and help you understand your account.  Whether its Mom, Dad or a trusted friend, Wayne State will need your permission to speak to  him/her once you start classes.  You can complete the Release Academic Records (FERPA) online to give us permission to speak to the person of your choice.

7. Check your Wayne State University email often. We want to keep your information safe.  We do this by using your Wayne State email to ask you questions on forms you have submitted, let you know about changes to your financial aid, and we will reply to your Wayne State email if you send us a question.

8. Sign up for a Direct Deposit Refunds if you plan to use financial aid. 
   • It is easy to sign up on  Academica - go to a.wayne.edu, then choose:
     • Student Resources
     • Financial Records
     • Direct Deposit Student Refunds, and follow the instructions on the screen.
   • Benefits include:
     •  No waiting for checks to clear; have access to your funds sooner.
     • Saves time and gas with no more driving to the bank or standing in line.
     • Eliminates the risk of your check being lost or stolen in the mail.
     • You will always know your funds will be deposited - even if you are out of town.
     • There is no fee to enroll.

Financial Aid

Verification of your FAFSA (Free Application for Federal Student Aid) 

Selected for verification by the Department of Education?

• Don’t worry! You are not alone, and you're not in trouble!
• You need to provide paperwork to confirm the information that was provided on the FAFSA.
• Even if you're not selected for verification, there may be outstanding requirements you need to complete to receive your aid.
• It's important to review your financial aid status in Academica.

How will you know what documents to turn into the Office of Student Financial Aid?

• Log into Academica and choose Student Resources> Financial Aid > My Financial Aid Requirements
• Choose the school year to review
• You will see a list of items to complete or documents to turn in

Remember to read your Wayne State email at least once a week. The Office of Student Financial Aid will email you reminders and notices about your financial aid.

What are some of the documents which could be requested? 

• IRS Tax Transcript – you can request this form online or make the request via US mail. 
  • It can take 5-10 days to receive your transcripts in the mail. 
• Didn't file your taxes? We'll need documentation of Nonfiling status – if you or your parent has not filed a Federal Income Tax Return, you can also request this from the IRS. 
  • Go to www.IRS.gov. Click "Get Tax Transcript." 
  • There is a paper request form if you can’t use the online form.  
    • IRS Form 4506T-EZ or IRS Form 4506-T 
• Other requested forms will have a link right to the form you need to complete. Some forms are electronically submitted, some are done on paper. 

Before you turn the documents in, make sure you do the following: 

• Write your Student ID on each page. 
• Provide us copies of the paperwork, and keep the originals for yourself. (Better yet, scan them to .pdf format, and submit to documents@wayne.edu)  
• If you or your parents are self-employed and cannot provide the requested W-2, write a signed statement letting us know.

Are you ready to turn in your documents? 

• Scan them as PDFs, and send them to documents@wayne.edu. 
• Turn them in to the SSC 
• Mail them to us at: 

Wayne State University 
Office of Student Financial Aid  

The Welcome Center 

42 W. Warren Avenue 
P.O. Box 2340 
Detroit, MI 48202-0340

Satisfactory Academic Progress

​Satisfactory Academic Progress Appeal forms- You may submit an appeal form if you feel you have special circumstances that warrant a review of your financial aid status.

Refunds - 

Wayne State University issues refunds to students’ accounts once a week.  Refunds can be released in two ways:

1.    Direct deposit into an existing U.S. checking or savings account
2.    Paper check mailed to the address on file with WSU

Accounts may be viewed in Academica to determine if a refund has been issued.

Students may enroll in direct deposit by logging into Academica. Select Financial Records, Direct Deposit Student Refunds and follow the instructions. 

Paper checks are mailed to the most current mailing address in Academica, beginning on the first day of the semester. Students must keep their address current, as checks are mailed to the most current mailing address in Academica and made payable to the student.  A refund will only be generated if an active address is on file. 

Please Note: Refund checks are not available for pickup.

Refund option	Timing after the refund has been posted
Paper check	9-13 business days
ACH/direct deposit	3 business days

SMART Checks

Withdrawal Period dates for Spring 2017

SPRING/SUMMER 2017	SPRING/SUMMER	SPRING	SUMMER
Instructor Approval Required to Withdraw from Classes.	Mon Jun 5 - Sun Jul 16	Mon May 22 - Sun Jun 11	Thu Jul 13 - Wed Aug 2
Last Day to Request Course Withdrawal	Sun Jul 16	Sun Jun 11	Wed Aug 2

We want you to be successful.  Completing a SMART Check information session is mandatory if you are intending to withdraw from a course. However, if you want to know how a course withdrawal might affect you academically and financially, you can complete a SMART Check at any time.

During your visit, you will meet with an enrollment management representative and learn about how withdrawing from a course will specifically impact you, both academically and financially. You will receive personalized information to help you make an educated decision.

The Online SMART Checks are open.

SMART Checks can be completed in person Monday - Friday from 8:30 a.m. to 5:00 p.m. at the Student Service Center. Address: 42 W. Warren Ave. Detroit, MI 48202.

If you are an International Student who is thinking about withdrawing from a course, you must check with the Office of International Students and Scholars (OISS) Tel: +1 (313) 577-3422 or email: oissmail@wayne.edu. Withdrawing from a course could impact your visa status in the United States.

Athletes check with your Athletic Department to learn if a withdrawal would impact your ability to participate in your sport, or receive scholarship funds.

Want a recap of your SMART Check Session? Click here for a summary page.