In 20090, Procurement released a new program to the University to provide office supplies and copy paper, known as the Office Supply Direct Order System (OSDOS). Our supplier, OfficeMax, provides desktop delivery of supplies for online orders placed through their officemaxsolutions.com website. Access is obtained by completing an application available on Purchasing’s website.
In the past few months, Procurement and Strategic Sourcing (PASS) has been engaged in a sourcing effort to get the best possible combination of service, delivery and pricing to the University community. We are pleased to announce that OfficeMax has once again been selected as our vendor as a result this effort. The University has entered into a new contract with improved pricing with OfficeMax, which specifically takes advantage of the items the University has historically purchased. The new contract has also been expanded to include office supplies, copy paper and toner (both OEM and remanufactured).
The process to place orders will remain essentially unchanged. However, in June 2012, the process to order through OfficeMax Solution will migrate to the new WayneBuy system.
Access to OSDOS is obtained in the same manner as before, via the Super Savings Opportunities on our website, www.purchasing.wayne.edu. Access to this page requires a WSU login ID and Password. Once there, scroll down to OfficeMax, and you will find a page with detailed instructions on how to access OfficeMax’s website, and how new users may obtain a logon and password.
Some of the many benefits of this program are listed below:
- Simple to use;
- Able to continue to use an existing OSDOS logon, or easily obtain one by submitting an online application to PASS
- Able to place orders as large as $2,000 per order
Annual savings through lower costs to the University community on the combination of office supplies, copy paper and toner are estimated to be approximately $250,000. This was accomplished by leveraging our spend with all local suppliers for these commodities, and targeting the spend to a single supplier..
It’s still that simple. Place your order online, and you will receive your order within 2 business days. At the end of the month, all B2B-DOS supply orders will be debited to the designated accounts.
The OSDOS system is limited to purchase of routine supplies. Business and Research equipment and furniture orders must be placed using a Purchase Requisition. All purchases must be consistent with the University Expenditure Policies stated in the APPM:
Training is available on request on how to effectively utilize the OSDOS system.
Last but not least, we are making an adjustment to University Procurement Cards. These cards will continue to have a limit of $2,000 for the majority of the University and for the majority of suppliers. However, office supply vendors will have a limit of $200.00. With the next day delivery and our commitment to leverage our spend, we are working to ensure that orders are placed through the new program.
For those of you who handle Grant funds that have Diversity Spend goals, we have a solution. OfficeMax has partnered with TrueSource, a local supplier headquartered in TechTown. TrueSource's online shopping experience will be pretty much identical to that of OfficeMax, and anyone who needs a TrueSource online logon and password may have it as long as they already have an OfficeMax account. Contact Valerie Kreher for details on this portion of the program.
If you have questions or require assistance, please contact Valerie Kreher, (313) 577-3720, or Paula Reyes (313-577-3649).