• How do I apply for Tuition Benefits?
• How are tuition benefits paid?
• Where do I get the form?

Who is Eligible for EMPLOYEE Tuition Assistance Benefits?

Generally Full-Time Employees (an appointment of 100%) or Fractional-Time Employees (an appointment of at least 50%, but less than 100%) are eligible for EMPLOYEE Tuition Assistance, subject to the following:

 PLEASE NOTE:

• (*) Faculty members of the AAUP-AFT bargaining unit are eligible for EMPLOYEE Tuition Assistance begining with the Spring/Summer 2013 term.
• The following Employees are NOT eligible for EMPLOYEE Tuition Assistance:   “part-time faculty”, “temporary”, “student assistant”, or “graduate assistant”.
• An Eligible Employee must be on the WSU payroll as of the last day of the Open Registration Period to be eligible for tuition benefits for the term for which benefits are requested.

What are the Course and Credit Limits?

For Employees, generally EMPLOYEE Tuition Assistance is limited during an academic school year (fall, winter and spring/summer terms), subject to the chart below.

 
** Credit/Course Limit Examples:

Example 1:
English – 2 credits
Math – 2 credits 
Geography – 2 credits
The Tuition Benefit will cover 6 credits (because 6 credits is GREATER THAN 2 courses).

Example 2:
English – 4 credits
Math – 4 credits
The Tuition Benefit will cover 8 credits (because 2 courses  is GREATER THAN 6 credits).

Example 3:
Fall – 6 credits
Winter – 6 credits
The Tuition Benefit for Spring/Summer is 4 credits.
 

What Events Result in Forfeited Benefits?

Benefits will be forfeited and the charges will be owed by the EMPLOYEE or student under the following circumstances:

Payroll Status:

• The Employee must remain on the WSU payroll until the date the term ends for which benefits are requested, except that if the Employee is subject to a layoff, RIF or leave of absence, the EMPLOYEE retains the EMPLOYEE tuition benefit for that term.
• If the Employee resigns or is terminated for other reasons before the date the term ends, the EMPLOYEE tuition benefit will be forfeited and the Employee will be responsible for payment of all charges for that term.  
• If the Employee resigns, is terminated, is subject to a layoff, RIF or leave of absence before the date the term ends, the REDUCED Tuition Benefit for Spouse/Child is NOT forfeited; however no future REDUCED Tuition Benefits will be granted unless the EMPLOYEE again becomes an Eligible Employee.

Passing Grade and Incomplete Coursework:

• The Employee must earn a passing grade which for undergraduate courses is  “D” or better and for graduate courses is “C” or better.   Grades of “S” and “P” are also considered passing grades.
• Passing Grades are required for Spouse/Children of Eligible Employees represented by P&A union, Staff Association union, AFSCME union, Public Safety union, and the SEIU union.
• TCW processes a grade report after the close of each term to determine whether a passing grade was achieved and whether the student dropped a course, withdrew from a course, or took an incomplete for the course.  TCW will re-process the benefit and the benefit for any course without a passing grade will be cancelled (forfeited) and the student will be responsible for payment of charges related to that course for that term, including any registration fees.
• The student should notify TCW of any subsequent grade changes which will result in restoration of his/her benefit, provided the grade is changed within 12 months from the end of the term for which benefits were originally requested.