This list will give you a clear picture of each step needed to ensure that your shoot is put together in a complete and timely manner.
10+ Days Prior to the Shoot:
- Check out our database of location photos.
9+ Days Prior to the Shoot:
- Set up an appointment to scout the areas you are interested in.
If you would like us to do a preliminary availability check of specific locations on your anticipated shoot date, please let us know. Contact Us.
8+ Days Prior to the Shoot:
- Fill out the Application Form.
No area will be held until we have an application on file from you. Priority is based on the time of receipt of the application.
- Send the following to your WSU Filming Liaison:
- the application, filled out completely
- a complete shooting script or storyboard
(The script/storyboard must be approved by the Campus Filming Office before final approval can be given.)
- Wait for a preliminary approval from the Filming Office
(normally takes 1-3 working days). During this time, we will complete the following:
- check availability of the location(s) requested
- put a preliminary hold on the areas and dates requested
- review script for proper content
- find out what parking is available near your location
- ensure that personnel is available to work the shoot
7+ Days Prior to the Shoot:
- Set up a tech scout (once you have been given preliminary approval).
A minimum of 24 hours notice must be given to set up a time for this scout. Please click here for more information on what to bring to the tech scout.
Once the University has approved everything discussed during the tech scout, you will then be notified that your shoot has been approved.
Approval to film should not be assumed until you are given final verbal approval by a liaison from the Campus Filming Office.
6+ Days Prior to the Shoot:
- An Estimate of Fees will be written up and faxed to you by your filming liaison.
This will give you a breakdown of fees to be incurred, as well as the dollar amount for your deposit check.
4 Days Prior to the Shoot:
- Submit a detailed timeline to your filming liaison.
Detail the arrival and departure times of every production vehicle coming onto campus, as well the estimated times (prep, shoot and wrap) of each location.
3 Days Prior to the Shoot:
- Your filming liaison will fax you our production contract for your review and signature.
If you need a blank copy sooner to submit to your legal department, a sample contract is available here. We will not make any changes to a contract within 24 hours prior to a shoot.
1 Day Prior to the Shoot:
- Please bring your filming liaison the following items:
- signed contract and addendum
- deposit checks (amount on Estimate of Fees)
- insurance certificate
- copy of municipal permits
- fire permit and tent permits (if applicable)