Advisor FAQ

•  When should I enter an exception or course substitution?

  You should enter the information into Degree Works as soon as the exception or substitution is approved.  This will assist students in planning which courses are still needed.  The exceptions and substitutions are visible to anyone reviewing the student's evaluation.

• How do I save the worksheet as a .PDF?

  When you are reviewing the student's worksheet you have an option to 'Save as PDF' at the top of the page.  Another screen will pop up in PDF format, then you may save it from there.

• When should I work with a student to create an academic plan?

  Creating an academic plan will be greatly beneficial to the student, so it is recommended that you work with the student to create a plan when you first meet with them.

• What should I do if I believe information in Degree Works is inaccurate?

  You should contact the Office of the Registrar by emailing degreeaudit@wayne.edu.

• How do transfer credits appear in Degree Works?

   You are able to see the courses that apply toward your degree and where they fit into your degree progress. Some transfer courses that do not apply will appear in the Not Counted section. Courses with insufficent grades or are not transferable will not appear in Degree Works; however, the courses can be viewed in STARS under the TransPVED tab.  

• Why do I see a different number of total credit hours in Degree Works than on the official transcript?

  Since Degree Works calculates the total number of credits applied toward the degree, this number will differ.  You should always refer to the official transcript when determining the total number of credits earned.

• When entering an exception that uses transfer credit to fulfill a requirement (for example BIO 2XXX) how can I control which course fulfills the requirement?

  Since many times there may be multiple BIO 2XXX transfer courses, you will need to determine if there are any differences in the two.  For example, one may be 3 credit hours and the other 4.  In this case, you should use the 'with' line after you load the exception.  The line may look like this: "With, DW Credits, equal to, 4."

• I previously entered a waiver in STARS, do I also need to enter this in Degree Works?

  Since the two systems do not work with each other, it is necessary to enter any waivers that are in STARS into Degree Works for an accurate evaluation.

• Why am I not able to view the General Education Requirements for a student that has satisfied MACRAO or MTA?

  Students who have MACRAO (or MTA) have met all general education requirements, with the exception of MC, or (IC or OC) respectively.  Any courses that would have satisfied a general education requirement will appear in the Electives section of the worksheet.  All courses in the Electives section will also count toward the overall credit hour requirement for the degree.

• Why is the 'Also Allow' exception not working?

  If a course is intentionally excluded from a block, the 'Also Allow' exception will not allow the excluded course to come into the block.  Try using the 'Apply Here' exception instead.